This allows for the sale or drinking of alcohol at events. It is normally used to temporarily extend the hours or the area of a premises currently licensed, or to licence one-off events where no licence is currently held.
A Special Licence is valid for the particular event, or series of linked events, or social gathering, specified in the licence.
Download and complete a Special Licence (on site and off site) application form.
Applications must be lodged at least 20 working days before the date of the event. Applications received outside this deadline may not be accepted by the District Licensing Committee (DLC) for consideration.
If you wish to apply for a number of events on one application, these events must be linked in some way, e.g. a series of related meetings; a series of related match dates for a club's sports season.
Please read the checklist on the form to make sure you include all the extra documents we need with your application. Incomplete applications will be returned.
A Special Licence may be required if alcohol is part of your event, e.g. if alcohol is being sold, or if your event is ticketed, whether cover charge, donations, payment for a meal, etc. and alcohol is consumed at the event.
The flowchart [PDF, 39 KB] guides you through the preliminary questions to ask when planning your event. We also have information sheet [PDF, 262 KB]that provides useful information for planning your event.
Please ensure you talk with Alcohol Licensing for specific advice about your event and to confirm whether your event needs a special licence.
In general BYO is permitted at private functions such as weddings and birthdays. A Special Licence generally is not required for this type of function.
For other events BYO may not be a permitted activity (i.e. is unlawful). An alcohol licence might be required. Find out more about whether you require a Special Licence by referring to the flow chart link above.
Please ensure that you check licensing requirements with the Alcohol Licensing Team and lodge your applications well in advance of your event date and before you advertise your event, because:
Please note that if you are hiring a Council facility and are required to have a Special Licence for alcohol but do not apply for one and have it granted, you risk having your facilities booking cancelled.
If you are planning to hold an event in a public place (park, reserve, road or square), an Event Permit will most likely be required. For more information please contact the Events Partnerships & Development Team on email@example.com or contact the Council on 03 941 8999.
The events team can also advise you on whether there are any other consents or approvals you might require, including:
If you are seeking to lease a footpath area outside your licenced premises as part of your event, please discuss with Alcohol Licensing and we can make a referral to the leasing team to arrange approval.
If your event is on private land and you are erecting a marquee or stage over a certain size you will still need to obtain a building consent. Contact us and ask to talk with the Duty Building Consent Officer.
Short notice applications (less than 20 working days before the event date) must be accompanied by a letter explaining the reason for lateness for District Licensing Committee (DLC) consideration. You need to have a good reason as the Act refers to the reason for the lateness "could not reasonably have been foreseen earlier".
If your reason for lateness is not accepted by the DLC your application will not proceed further. Please note that application fees are non-refundable.
Please note that 3 statutory reporting agencies have the role of making inquiries, assessing and reporting on applications. The Act give both the Police and Medical Officer of Health 15 working days to report before your application can be referred to the DLC for consideration and a decision.
Please note that the Shop Trading Hours Act 1990, referring to Easter Sunday trading, does not override the requirements for the sale of alcohol under the Sale and Supply of Alcohol Act 2012 and the requeiremtns for a special licence on sacrosanct days.
View Alcohol licensing fees [PDF, 1.6 MB]. The fees for processing your application are non-refundable and must be paid when you apply for your licence.
Most fees are set by the regulations. However, any fees set by Council may be subject to annual review and any changes take effect on 1 July each year.
Payments can be made by: Cash, Cheque, or EFTPOS.
For other payment options please contact directly a Technical Officer in the Alcohol Licensing Team to discuss and for more information, ph 03 941 8999 or firstname.lastname@example.org .
NB: We can only process your applications once we have both the Proof of Payment of fees and the required paperwork (application form and required documents).
View a summary of this page on the Alcohol licensing fees information sheet [PDF, 1.6 MB]. [PDF, 1.6 MB]
As a Host, regardless of whether your event requires a special licence or not, you still have a responsibility to ensure that you're providing a safe drinking environment at your event. This means creating a responsible drinking environment and looking our for your guests, by ensuring the planning for management of how you're going to run your event includes:
Tips on good host responsibility can be found at:
Are you planning a raffle, sweepstake, bingo, prize competition, a game of chance, or an instant game like scratch and win, where alcohol is the prize? Alcohol is prohibited as a prize.
All these activities are regulated as Gambling Activities. The Department of Internal Affairs (DIA) has the rules for running a gambling activity(external link) fact sheet for these various types of activities and promotions. Any questions about these types of activities should be directed to DIA.
These documents give more information about applying for and holding a special licence: