Please ensure you have fully read and understood the following terms and conditions. These are your responsibilities as the hirer when booking a sports park.
The hirer may use the specified sports field for the purpose of the playing of sport during the time of their booking. The hirer may only use the sport field on the days and during the time periods of the day specified in their booking.
The hirer may during their booking, use any changing rooms (available via booking) or public toilet facilities (available at all times) that may be provided by the Council at the relevant sports field.
The Council will:
The hirer will not:
The hirer uses the Sports Fields at its own risk including where applicable the use of any changing rooms and toilets. The hirer must ensure that:
All keys allocated to the hirer for toilets, changing rooms and field access are to be well managed and must be returned to the Council at the end of the booking. Failure to do so will result in the hirer being liable to reimburse the Council upon demand for the full costs of replacing all required keys and locks.
The hirer is responsible for any damage (other than fair wear and tear) caused to the Sports Fields, changing rooms or toilets during the booking, including but not limited to any damage to any sports infrastructure (fields), any damage to any furniture, fixtures and fittings. The hirer must promptly report such damage to the Council and must reimburse the Council upon demand for the costs incurred by the Council in completing any repairs reasonably considered by the Council to be necessary to rectify or make good that damage.
The hirer hereby indemnifies and holds the Council harmless against all claims, actions, losses and expenses of any nature which the Council may suffer or incur or for which the Council may become liable in respect of or arising directly or indirectly out of:
The Council may inspect the Sports Fields, changing rooms or toilets at the conclusion of the booking to ensure that the hirer has complied with its obligations. Where, in the Council’s opinion, any additional cleaning or maintenance is necessary (other than that normally undertaken), this will be undertaken by the Council and charged to the hirer, which shall reimburse to the Council any costs incurred by it upon demand.
The hirer will, when using the Sports Fields and any changing rooms, storage facilities and toilets, comply with the Council’s Smokefree and Vapefree Public Places Policy which covers all Council-owned parks and reserves and includes all sports fields, changing rooms, storage facilities, toilets and other buildings.
The Council reserves the right in its absolute discretion to close the Sports Fields, changing rooms and toilets (as applicable) at any time and for such periods as it considers necessary or expedient, where the Council considers that any of the following circumstances apply:
The hirer must ensure that all users of the Sports Fields during the Specified Times park their vehicles only in designated parking areas and not park on the Sports Fields or on the park or land or which the Sports Fields form part. The hirer must ensure that any disability parking provided is accessible to disabled persons at all times.
The hirer must comply with the applicable Parks, Forests and Reserves Bylaw 2016 relevant to the Sports Fields and their use (including any subsequent amendment or replacement of that Bylaw).
No warranty or representation expressed or implied has been or is made by the Council that the Sports Fields, changing rooms and/or toilets are now suitable or will remain suitable for use by the hirer.