Proposal, tender and contract information for doing business with Christchurch City Council.

Christchurch City Council is one of the city’s largest businesses, employing 3,000 staff across multiple locations throughout the city and Banks Peninsula.  We provide a wide variety of services and facilities to over 340,000 residents and a multitude of visitors, including public transport, cycle-ways, drinking water, rubbish collection, libraries, swimming pools, parks, and the Botanic Gardens, as well as numerous community events and festivals.

The Council is a vital part of the South Island’s business hub as a major organisation at the heart of the country’s second largest city. The Canterbury earthquakes brought loss and challenge, but there are also plenty of opportunities for suppliers to assist the Council with the rebuild by being part of the story.

  • Our city is a thriving commercial and economic hub, contributing over 13% to New Zealand’s GDP.
  • The Council has a customer base of over 340,000 residents, all making the most of an extraordinarily diverse range of services.
  • The Council has an annual spend of $700m (FY 2015), the majority of which is spent on goods and services.
  • The Council’s goal is to create a liveable city with strong communities, a healthy environment and a prosperous economy. Suppliers, with goals aligned with the Council, are vital to achieving this.  

Sourcing goods, services and works

View tenders/proposals

All Council tenders are advertised on the Government Electronic Tendering Service (GETS)(external link) online portal.  You’ll need to register with GETS(external link) if you want to receive notifications of upcoming open public tender opportunities. You can do it online and it’s free, but you will need a RealMe(external link) account to do so.

The tendering process

Once you have identified an opportunity to respond to - You need to read, understand and respond to the tender. The tender documents will provide all of the required information about the contract and the format of the response. You can also ask questions and seek clarification if necessary.

Make sure you understand the timetable of the tender and submit your bid before the closing date and time.

The Council will then

  • Evaluate and negotiate - Responses will be evaluated using the method set out in the tender documents. This may include presentations and site visits if required.
  • Award a contract - Successful and unsuccessful participants will be notified of the outcome. Details of the tender award will be publicly published on GETS.
  • Manage the Contract - Performance will be evaluated throughout the life of the contract to ensure value is being delivered according to the terms of the contract.

NZTA awarded contracts

Christchurch City Council publishes the details of NZTA awarded contracts (both let and direct appointments which are valued $50,000 or more) on a monthly basis.

Purchase orders

Suppliers who are successful through either a quotation or tender/proposal process will be issued a Purchase Order as a formal record of the purchase. 

When invoicing the Council this Purchase Order number must be present on all invoices for payment to proceed.

Terms and conditions

The following standard terms and conditions apply to all Purchase Orders created by Christchurch City Council, unless otherwise agreed. These terms and conditions are for Purchase Orders created after the 15 November 2012.