If you have choice of venue, consider accessibility as part of the decision making process for where to hold the event.
Many access issues can be overcome, but some venues are easier than others to make accessible.
Deciding on a venue for your event
- Review potential venues early so you have time to put in place what is needed.
- Take a detailed walk-through of the venue from the perspective of all the relevant groups. E.g. participants, competitors, performers, artists, spectators, supporters, crew, volunteers, etc.
- Plan your signage to make finding your way around the event easy.
- Seek expert advice. E.g. a wheelchair user will be able to explain any potential issues with a site.
- Document the accessibility of each venue.
- Check accessibility requirements set by your funders or sponsors. E.g. The Christchurch City Council may have requirements which they will discuss with you.
- Check accessibility costs. E.g. accessible Portaloo, ramps and/or sign language interpreters.
- Check for funding available for accessibility from your funders or others.
- Plan how you show your funders that your event has been accessible.
Costs to event attendees
- Consider the costs that will be incurred by event attendees as part of deciding on a venue. Cost can be an access barrier for many.
- Ensure the costs of this venue are going to result in an affordable event.
Disability access policy
- Develop a policy that describes the event’s commitment to accessibility and inclusion and how the event will achieve this.
The resources below are available to consult in the early stages of planning.
|Document / Resource||Comments||Location|
Arts Access Aotearoa: Arts for All: Opening doors to disabled people (2009) / Arts for All: Increasing access to the arts for disabled people (2014)
|Provides a wealth of information about access and inclusion from an arts perspective, much of which is applicable for other types of events||www.artsaccess.org.nz(external link)|
|Christchurch City Council||Get Set Go Guide and Planning Sheets give a general guide to event planning||www.ccc.govt.nz(external link)|
|Independent Street Arts Network (ISAN) and Attitude is Everything (UK), Access Toolkit: Making outdoor arts events accessible to all||Comprehensive information relevant to outdoor events, but with good information across all types of events||www.streetartsnetwork.org.uk(external link)|
|Barrier Free New Zealand Trust||Guidelines and resources on a range of relevant topics||www.barrierfree.org.nz(external link)|
|Selwyn District Council Event Planning Guide and Event Planning Resources||A general guide to event planning – checklists, examples and forms||www.selwyn.govt.nz(external link)|
|Blind Foundation. Accessible signage guidelines||Advice on signage features that will make it most easily read||blindfoundation.org.nz/how-we-can-help/businesses-and-professionals/accessible-signage-and-buildings/(external link)|
|Office for Disability Issues website||A range of useful resources and links, including Effective communication with deaf people; disability responsiveness; accessible communications||www.odi.govt.nz/guidance-and-resources(external link)|
Equal Access Pty Ltd Australia
Overview of events access issues / Checklist
Be Accessible website
|Access information particularly relevant to venues, access accreditation scheme and a self-assessment option||www.beaccessible.org.nz/be-welcome(external link)|