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Apply for an event permit

Permits are required for events where infrastructure, cars, amplified sound, food vendors etc. will be present.

Please read running an event and event permit guidelines [PDF, 347 KB] before completing the event permit application form below. 

This application does not guarantee availability or booking of the site and does not give approval for the event. 

You are required to accept the terms and conditions before applying.

To discuss your event either email our events development advisors  or contact them on 03 941 8999. They will guide you through the process to insure your event’s safety and success. The event organiser is able to propose changes to the event permit application and shall do it no later than 10 days prior the event.

Please submit your application with enough time for us to process your application and to assist you in delivering a safe and successful event.

The Council acknowledges the positive contribution events make to the city by supporting a number of initiatives, including grant funding. More information about community funding. the Council has a  smokefree in public places policy(external link)

Event type Event parameters Application notice required
Low Impact  Simple event with no road closures or multiple park use, minimal infrastructure, for example small community fair or gatherings. 5 weeks (minimum)
Medium Impact Attendance of 4000 to 10,000 people, partial road/footpath closures and public transport disruptions or large infrastructure requirements, food and beverage trading. For example, public fun runs, music events with stages. 10 weeks (minimum)
High Impact Attendance of over 10,000 people, road closures, multiple event sites, large infrastructure builds. For example, large fun runs, music events, parades, festivals etc. 6 to 8 months

Event permit application form

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